Probationary Enquiry Form

Probationary Enquiry Form

 

 

Employee details:

 

First names and surname:

 

Department:

 

Review date:

 

Chairperson:

 

Initiator:

 

Representative:

 

Allegation:

 

 

Employee has the right to:

 

  • Be represented by a fellow employee / shop steward of your choice from the workplace.
  • State your case in response to these allegations
  • Put questions to witnesses
  • An interpreter if required

 

Confirm the following:

 

Have you received a Notification Letter detailing the above allegations and informing you of the enquiry?

 

Yes/No

 

Do you understand the allegations of poor or unacceptable work performance?

 

Yes/No

 

Have you had sufficient time to prepare your response?

 

Yes/No

 

 

Details of allegation/s:

 

The following aspects of your work have been unsatisfactory or have failed to meet the required standards as detailed in your Performance Agreement:

 

 

 

 

 

Do you confirm that the following standards of work performance apply to your job:?

(Refer to Performance Agreement)

 

 

 

 

 

These performance standards were made know to you during:

 

___ Induction

___ Counseling

___ Training/Mentoring

___ Performance Agreement

 

 

The following assistance has been provided to assist you to improve your work performance:

 

___ Mentoring

___ Training

___ Counseling

 

Note details of assistance given:

 

 

 

 

 

Employee’s comments / response:

 

 

 

 

 

Findings:

 

Was the employee required to meet performance standards?    

 

Yes / No

 

If yes, why?

 

 

 

Were the performance standards lawful and reasonable?

 

Yes / No

 

If yes Why

 

 

 

If so, could the employee reasonably have been expected to be aware of the performance standards?

 

Yes / No

 

If yes, why?

 

 

 

Was it probable that the employee’s performance did not meet these required standards?

 

Yes /No

 

If yes, why?

 

 

 

 

Sanction Outcome of Probationary Enquiry - Option 1:

 

As discussed, the following Action Plan will be implemented in order to bring your work performance up to the required standards:

 

 

 

 

Your progress in implementing this action plan and in improving your work performance to meet the required standards will be reviewed on the following date:_____________

 

 

Should you require:

 

- Any further clarification with regards to your poor or unacceptable work performance,

- Any further clarification of your required work standards,

- Any additional assistance needed to meet your required work standards,

 

Then please feel free to discuss these with your manager.

 

 

 

Chairperson : _______________

 

 

 

Sanction/Outcome of Probationary Enquiry – Option 2

 

 

After considering the options and alternatives, the following sanction has been decided on:

 

 

___ Extension of Probationary Period

 

___ Dismissal

 

 

Extension: Employee’s agreement

 

I hereby agree to the extension of my probationary period.

 

New date:   ________________

 

 

Employees signature: __________________ Date: _____________________

 

Chairperson’s Comment/Reasons for this decision:

 

 

 

 

 

 

Dismissal:

 

You shall/shall not be required to work out your notice period and your last day of employment will be ____________.

 

Please note that should you not agree to the findings of the Probationary Enquiry, you may refer the matter to the CCMA or the Bargaining council within a period of 30 days.

 

Chairperson: _____________________________ Date: ________________

 

 

Located in: All Policies